DEUTSCHE GESELLSCHAFT FUR INTERNATIONALE ZUSAMMENARBEIT > ADMINISTRATION OFFICER

INFO JOB 2011


DEUTSCHE GESELLSCHAFT FUR INTERNATIONALE ZUSAMMENARBEIT (GIZ)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GIZ promotes complex reforms and change processes. Its corporate objective is to improve people’s living conditions on a sustainable basis. GIZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).

GIZ Office Jakarta is urgently seeking a qualified candidate for the position of:

VACANCY > ADMINISTRATION OFFICER

A. Responsibilities

The incumbent is responsible for:

• Providing of administrative support to the project/programme
• Meeting the administrative requirements of the office independently with minimum input and supervision
• Ensuring that financial and administrative requirements are met

Within this context, s/he fulfills the following tasks:

B. Tasks
Secretarial Services

• Distribute letters/documents to GIZ Projects
• Attend to incoming and outgoing correspondence, including facsimile, electronic mails and translation (if required) concerning the project/programme
• Make print-out, photocopies, and scan documents if and when required
• Ensure the availability of necessary office supplies for Secretarial use
• Report damages to administration, organizes and follow-up the proper maintenance and repair of office equipment

Tasks in Assisting the Project/Programme Coordinator

• Maintain and update the filing system for incoming and outgoing documents on a daily basis
• Follow up urgent issues during the absence of the project/programme coordinator (under the instruction from project/programme coordinator)
• Coordinate and monitor time schedule
• Assist in preparing, compiling, and organizing information material for the project/programme e.g. meeting minutes, small article for the website
• Assist in organizing international and national workshops and functions
• Assist in organizing the schedule and appointments of internal and external visitors (project related)
• Maintain correct up-to-date filing procedures (electronic and hardcopy) of the filing system in the GIZ office
• Prepare travel cost reimbursement

C. Other Duties/Additional Tasks

• Assist in and/or carrying out other office activities and other tasks as assigned
• Undertake further job training related to his/her position and duties such as secretarial, computer, office, and language skills, if required.

D. Required Entry Qualifications and Competencies

Formal Education

• Diploma in accounting, from secretarial school or similar

Professional Experience

• At least 1 -3 years of work experience in a similar position
• Fresh graduates who can meet the requirement are also welcomed to apply

Other Qualifications

• Good working knowledge of computer programs (e.g. MS Office) and modern telecommunication systems (telephone, fax, e-mail, internet)
• Language skills : English

Interested candidate should submit the application letter include a personal CV with the latest photograph and list of references to Human Resources Section at recruitment.casc@yahoo.de by the latest 18 March 2011

- Only short-listed candidates will be notified for interviews -

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